Doctor of Philosophy Degree Requirements

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The application file must be complete with the application form, application fee, all post-secondary transcripts, degree certificates, letters of reference, and other materials as required by specific programs before processing of the application will begin. A completed application must be filed with the Graduate School by April 15 for consideration for fall admission and by August 15 (international) or October 15 (domestic) for consideration for spring admission.  Students should check with their specific program of interest as some programs have earlier deadlines.  Applicants for the Doctor of Philosophy degree, 60-credit plan, will usually have a Master’s degree. This degree must be awarded from an approved, accredited institution. In those cases where applicants do not have a Master’s degree, departmental requirements will apply, either requiring completion of a Master’s degree or permitting an individual to move directly into a doctoral program, 90-credit plan. Applications for domestic, international or non-degree seeking students are found at http://app.applyyourself.com/?id=sdstate-g.

After consultation with the student, the head of the major department will designate a major advisor. As soon as possible, but no later than the completion of fifty (50) percent of the credits toward graduation, the major advisor will recommend to the Dean of the Graduate School (by submission of the Committee Approval Request Form) members of an Advisory Committee. The Advisory Committee must be composed of four (4) to six (6) members. The committee must include:

• Committee Chair – must hold Full Graduate Faculty Status at SDSU. This member assists the student in developing a suitable graduate program, provides continuing guidance and counsel, evaluates student progress, informs the student as to who will provide primary research supervision, serves as a contact for the committee and ensures the completion of the degree requirements to the Dean of the Graduate School.
• Two (2) additional members with expertise within the discipline– must hold either Full Graduate Faculty or Associate Graduate Faculty Status at SDSU. Additional members assist the student in developing a suitable graduate program, provide continuing guidance and counsel, evaluate student progress, and assist with the completion of the degree requirements. Additional members may serve as co-chairs.
• Graduate Faculty Representative – selected by the Dean of the Graduate School from within a distant, broadly-defined discipline. This member represents the Graduate Council to ensure the supervision of the student is carried out with sufficient integrity. This member ensures that minimal academic standards are maintained and acts as an advocate and counselor for the student. For votes regarding the final oral defense, the Graduate Faculty Representative must vote in the affirmative for the vote to carry.

Committee chairs, with department head approval, may request up to two (2) additional committee members. The Dean of the Graduate School approves requests for additional committee members.

Professional doctorate degree holders with Full Graduate Faculty Status may only serve as chair for a committee for the degree which they hold.

Adjunct faculty members or University employees holding a master’s degree who fail to qualify as Associate Graduate Faculty member may serve on graduate student committees. Such committees must contain the minimum number of Full/Associate Graduate Faculty in addition to the master’s degree holder. A committee may only include one master’s degree holder. Addition of the master’s degree holder does not alter the maximum number of committee members allowed. The master’s degree holder is not considered as having Associate Graduate Faculty status and cannot serve as co-chair.

The Advisory Committee is responsible for approving the content and scope of comprehensive and final examinations, both written and oral. The committee must evaluate the student’s performance for the comprehensive exams and final defense and all other degree requirements taken under the auspices of -898 coursework (including those internal to the program).

All committee members must avail themselves to regular meetings with the student and/or committee. Each committee member has voting privileges. Only committee members may vote on business before the committee. For activities requiring committee votes, the chair must ensure due diligence for accommodating all members of the committee. The Graduate Faculty Representative and all but one (1) of the graduate committee must vote in the affirmative to pass the student.

The committee and the student must approve the Plan of Study, and must forward the request to the Dean of the Graduate School for approval. The Department Head is responsible for informing the Graduate School if and when a committee member can no longer discharge her/his duties consistent with the policies of the University.

After the Advisory Committee is formed, the major advisor will schedule a meeting with the student to develop a plan of study and to consider a research area for the dissertation. The plan of study must be prepared using the form provided by the Graduate School and approved by the Advisory Committee and the Dean of the Graduate School prior to completion of 50 percent of the credits toward graduation. Delay in submitting a plan of study may result in disapproval of courses taken prior to approval. The student cannot take the comprehensive written examination prior to approval of the plan of study. Changes in the approved plan of study must be requested using the appropriate form and must be approved by the Advisory Committee and the Dean of the Graduate School. While devising the plan of study, refer to the “Academic Policies ” section in this catalog in addition to the following information.

Total Credits Required- A minimum of three academic years of full-time work beyond the Bachelor’s degree (minimum of 90 semester credits, 90-Credit Plan) or a minimum of two (2) academic years of full time work beyond the Master’s degree (minimum of 60 semester credits, 60-Credit Plan) are generally required for the Doctor of Philosophy degree. Where consideration is given to a Master’s degree it must be in the area of the program or a related area, be an academic program from an accredited institution, and be declared at the time the Plan of Study is submitted. The Advisory Committee may require more credits than the minimum listed previously if it believes the extra requirements are in the best interest of the student.

Program Courses - At least sixty (60) credits of the 90-Credit Plan or forty (40) credits of the 60-Credit Plan required for the degree must be earned in the program. Dissertation and transfer credits may apply. Not all courses need to be in a single department or area, but all courses should be closely related to the program area.

Minor or Supporting Courses, if required - Few programs require a minor.  Please see departmental requirements for specific minors.

Graduate Credit Requirement - At least fifty (50) percent of the credits on a Plan of Study must be in courses open only to graduate students (600-series or above).

Additional Requirements - The Advisory Committee may require more credits than the minimum indicated if it feels it is in the best interest of the student.

To maintain active status, students must be registered each semester of the academic year (excluding summer). All graduate assistants must register for a minimum of one (1) credit (including summer) in order to receive an assistantship. Students who are not registered will be moved to inactive status.  Inactive students must apply for readmission and be accepted before continuing their graduate studies.

Interim Evaluation - Upon completion of approximately fifty (50) percent of the coursework on the plan of study, the Advisory Committee will meet to evaluate the progress of the student, provide advice and counsel, and recommend continuance or termination of the program. Because the Doctor of Philosophy is a terminal academic degree, student performance includes an evaluation of progress in the program and academic performance. The Advisory Committee may recommend, in writing to the student and Dean of the Graduate School, termination of the student in the program.

Comprehensive Written and Oral Examinations- Comprehensive examinations are generally administered after coursework on the plan of study has been substantially completed. The comprehensive written examination is followed, on satisfactory completion, by an oral examination. These examinations are to test the student’s breadth of knowledge and his/her ability to integrate this knowledge.

The student arranges with his/her committee the time and location for the comprehensive written and oral examinations. The student will submit the “Comprehensive Written Exam” form to the Graduate School at least two (2) weeks prior to the examination date. The submission of this form initiates the necessary paperwork to be provided by the Graduate School to the student and committee members. Copies of the written examinations must be kept on file in the major department. Upon successful completion of the comprehensive written examination, the student will arrange with his/her advisor and committee members to take the comprehensive oral examination and will submit the “Comprehensive Oral Exam” form to the Graduate School at least two (2) weeks prior to the exam.  The submission of this form initiates the necessary paperwork to be provided by the Graduate School to the student and committee members. The comprehensive examinations must be completed at least two (2) months before the final oral examination. Upon satisfactory completion of the comprehensive examinations, the student is formally admitted to candidacy for the PhD degree. If the student does not receive the PhD degree within three (3) years after becoming a candidate, comprehensive examinations must be repeated.

Final Examination - This final examination is conducted by the Advisory Committee after notifying the Graduate School using the “Doctor of Philosophy - Final Oral Exam” form two (2) weeks prior to the examination. While the Advisory Committee determines the character and length of the examination, sufficient time should be devoted to the dissertation, including literature review, to evaluate the ability of the student to defend the research. In addition, questions to test the student’s general knowledge, judgment and critical thinking powers are usually asked. The final oral examination cannot be taken earlier than two (2) months following successful completion of the comprehensive examinations and must be completed by the date set by the Graduate School in order to graduate in that semester.

Proposal - The student in consultation with the major advisor or dissertation advisor shall prepare a written dissertation proposal for approval by the Advisory Committee.

Requirements - The dissertation should represent at least one (1) academic year of full-time research (18-30 credits). Of no specific length, the dissertation should advance or modify knowledge in the discipline and demonstrate the candidate’s mastery of the subject. The dissertation should meet discipline standards as required by the program. All dissertations must be submitted to the Graduate School for appropriate format checking and deposition with the library. Instructions are found on the Graduate School website  http://www.sdstate.edu/graduate/current/guidelines.cfm. 

Use of Human Subjects or Vertebrate Animals in Research - After receiving approval of the research proposal students must also seek approval for the use of human subjects or vertebrate animals in research, when applicable, from the appropriate committee. These approvals must be secured before beginning the study. For more information, visit the Research Compliance website or contact the SDSU Research Compliance Coordinator in the Office of Research & Sponsored Programs, SAD 124, telephone: 605-688-6975.

Obsolete Program- If the Doctor of Philosophy degree is not completed within eight (8) years from the time of admission, a reconsideration of the student’s program is required.

Obsolete Coursework- Courses completed more than eight (8) years before completion of the doctorate are regarded as obsolete coursework. Such courses may be used in the doctoral degree program if validated. Validation is allowed at the discretion of the Advisory Committee and department involved and can be accomplished by passing validation requirements in the subject matter area. Validated obsolete coursework cannot exceed fifty (50) percent of the coursework (excluding dissertation credits) listed on the plan of study and must be certified by the Advisory Committee on a form provided by the Graduate School.

* The Graduate School sets deadlines for graduation each semester. Please also consult with your Department for other program specific requirements and deadlines.  All forms are available on the Graduate School Forms page.